Privacy Policy

AexoreX Systems LLC (“AexoreX,” “we,” “us,” or “our”) respects privacy and is committed to the responsible handling of information relating to website visitors, prospective customers, customers, partners, and users of our services.

This Privacy Policy describes how information may be collected, used, disclosed, retained, and protected when you interact with the AexoreX corporate website and with AexoreX services where this Policy is incorporated.

The AexoreX corporate website is distinct from the AEOS QUANTUM™ platform. AEOS QUANTUM™ is a product and service offering of AexoreX Systems LLC; access to and use of that platform may be governed by separate agreements, terms, and data protection arrangements.

This Policy applies to:

• AexoreX.com and related corporate web properties
• Corporate communications with AexoreX
• Inquiries and contact form submissions
• Prospective customer and partner interactions
• Ongoing business relationships
• Applicable AexoreX services where this Policy is expressly incorporated

Certain enterprise customers may be subject to additional contractual data-processing terms, security terms, or data protection arrangements. Where such terms exist and conflict with this Policy, the applicable agreement governs for the processing it covers.

A. Information you provide directly

Depending on how you interact with us, we may collect:

• Name
• Business email address
• Company name
• Job title or role
• Telephone number
• Information submitted through forms on our website
• The content of communications with AexoreX
• Support, inquiry, or engagement information

B. Information collected automatically

Depending on the services and technologies in use, information may be collected automatically when you visit our website, which may include:

• IP address
• Browser and device information
• Approximate location derived from IP address, where applicable
• Timestamps of access
• Referring pages and navigation paths
• Website interaction information
• Security and diagnostic log data

Actual collection depends on the specific services, configurations, and technologies in use.

C. Business and transaction information

Where applicable to a business relationship, we may process:

• Subscription and entitlement information
• Transaction records
• Billing-related information
• Contractual and account administration information

Where payment processing is performed by a third-party payment processor, payment card details are handled by that processor under its own terms and practices.

We use information for legitimate operational purposes, which may include:

• Providing, operating, and maintaining our website and services
• Responding to inquiries and requests
• Customer, partner, and account administration
• Authentication and access management
• Security monitoring, fraud and abuse prevention
• Service reliability, troubleshooting, and diagnostics
• Product and service improvement
• Business communications relevant to your relationship with us
• Billing and transaction administration
• Compliance with legal and regulatory obligations

AexoreX is a United States–oriented enterprise organization that may interact with individuals in other jurisdictions. Depending on the jurisdiction and circumstances, processing may rely on one or more of the following:

• Performance of a contract or steps taken at your request prior to entering a contract
• Legitimate business interests, where applicable and not overridden by your rights
• Consent, where consent is required by applicable law
• Compliance with legal obligations
• Protection of rights, property, safety, and the security of our systems

No single legal basis applies universally to all processing or all jurisdictions.

Enterprise customers may submit, upload, or process business information through the AEOS QUANTUM™ platform.

Where AexoreX processes customer data on behalf of an enterprise customer, the customer’s contractual agreement and applicable data protection terms may govern that processing.

This Policy does not itself establish platform-specific processing commitments. Enterprise customers should refer to their applicable agreements for processing scope, retention, security terms, and any jurisdictional or residency arrangements.

We may share information only as reasonably necessary for the applicable purpose, including with the following categories of recipients:

• Service providers acting on our behalf
• Infrastructure and hosting providers
• Authentication providers
• Payment processors, where applicable
• Analytics or security providers, where applicable
• Professional advisers, including legal, accounting, and audit advisers
• Legal, regulatory, or governmental authorities where required or permitted by law
• Counterparties in connection with a corporate transaction, subject to applicable law

AexoreX does not sell personal information for monetary consideration in the ordinary operation of its business.

Certain state privacy laws define terms such as “sale” and “sharing” broadly. Where an applicable law grants you a right to opt out of specific processing, we will honor valid requests as required by that law. Requests may be submitted using the contact details in the Privacy Requests section below.

We retain information for as long as reasonably necessary for the purposes described in this Policy, including to provide services, maintain business and security records, resolve disputes, enforce agreements, and comply with legal obligations.

Enterprise contractual retention requirements may apply separately.

We maintain administrative, technical, and organizational measures designed to protect information against unauthorized access, disclosure, alteration, or destruction.

No method of transmission or storage can be guaranteed to be completely secure.

Information may be processed or stored in countries other than your country of residence. Where such processing occurs, it is subject to applicable law and to contractual arrangements intended to support the protection of that information.

Depending on your state of residence and applicable law, you may have rights with respect to personal information, which may include:

• The right to access or confirm processing of personal information
• The right to correct inaccurate personal information
• The right to request deletion
• The right to obtain a portable copy, where applicable
• The right to opt out of certain processing, where applicable
• The right to appeal a decision regarding a request, where required
• The right not to receive discriminatory treatment for exercising these rights

Not every right applies to every individual or to every category of information. Rights are subject to applicable statutory thresholds, exemptions, and verification requirements.

California Privacy Rights

California residents may have rights under applicable California privacy law, including rights relating to access, correction, deletion, and certain opt-out choices, subject to the scope, thresholds, and exemptions of that law. We will evaluate and respond to valid requests as required by applicable law.

Virginia Privacy Rights

Virginia residents may have rights under applicable Virginia privacy law, including rights relating to access, correction, deletion, portability, and appeal, subject to applicable thresholds and exemptions.

Other Jurisdictions

Residents of other U.S. states and other countries may have additional rights under applicable local privacy laws. AexoreX will address valid requests as required by applicable law.

The AexoreX corporate website and our enterprise services are intended for business and professional users. They are not directed to children, and we do not knowingly solicit information from children through these properties.

We may use cookies and similar technologies that support website functionality, authentication, security, preference storage, and performance. Where non-essential categories are used, they are presented through our cookie preference mechanism, and you may adjust your choices at any time using the cookie preferences control available on our website.

Our websites may contain links to third-party websites and resources. Those websites are operated independently, and their information practices are governed by their own policies. We are not responsible for the content or privacy practices of third-party websites.

Depending on your relationship with us and applicable law, you may:

• Contact AexoreX with questions about this Policy
• Manage applicable cookie preferences through our cookie preferences control
• Submit a privacy rights request as described below
• Request an update or correction to certain information we hold about you
• Opt out of non-essential communications, including by using the unsubscribe or email preference options included in those communications

Privacy inquiries and rights requests may be submitted to privacy@aexorex.com. You may also contact us at info@aexorex.com, which is monitored by the Office of the CEO.

To help us process your request, please include sufficient information to identify you and to understand the nature of your request. We may need to verify your identity, or your authority to act on behalf of another individual, before responding.

Security matters should be directed separately from general privacy requests to security@aexorex.com.

We may update this Policy from time to time. Material changes will be reflected through the Last Updated date above and, where appropriate, through additional notice.

This Policy is provided for informational purposes and does not itself establish compliance with any particular law, framework, or certification.